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Job Summary:
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| Job Type: |
Hourly Job |
| Planned Start: |
02-06-2010 |
| Duration: |
More than a Year |
| Workload: |
40 hour(s) per week |
| Required
Skills: |
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| Attached
Files: |
(None) |
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| Status: |
Closed for bidding
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Buyer Summary:
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| Username: |
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| Feedback Score: |
2
reviews
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| Award Reliability: |
4 posted 3 paid |
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| Location: |
Gold Coast, QLD, Australia
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| Member Since: |
November 28, 2008 |
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| Invited Users: |
There are no invited users
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Description
Seeking a V.A. with Excellent English-speaking/ Written skills
Admin Assistant, Office Admin, Research, Transcription, Word Processing, Data Entry, Email Handling a Must
Pay rate is to be made depending on your requirements per hour. Please tell me your rate of pay per hour. This is a full time position but a trial period will be in place to see if we suit each other.
Description
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I need a virtual assistant. I own many businesses and I am extremely busy.
My main problem has been communication with my clients and outsourced staff in order to get projects complete on time and coordinating my own personal activities.
I am in search of a solution for this problem and I need a reliable, dedicated and resourceful personal assistant. You will become my personal assistant across all areas of my life (80% business,20% personal).
Your duties will include but not limited to:
Daily Organization
Daily email updates each day
Answering incoming emails, answering questions if knowledgeable or routing to the proper point of contact and setting appointment
Project Management
Managing projects ensuring they deliver the projects on time and providing status reports
Assist with task, project assignments, tracking, and follow up
Tasks, Calendar, Email, Project Management tools to Follow up and report on Project status, Task completion, & Staff assignments (for example, web redesign project, action plans, etc.
Review Schedule for importance and value
Update and maintain project schedules
Support Me with a wide variety of office duties;
Coordinate the acquisition of additional personnel staff as necessary and other recruitment sources. Staff to include Site Managers, Office Volunteers, Virtual Volunteers, Marketing, Web Designers
Assist with recruitment duties
Marketing
Preparing and sending out communications to the team and clients
Following up with prospects and clients
Contractor Management
General Admin
Follow up on items of importance
Produce a weekly schedule and progress report.
Ensure that all contacts are up to date and any duplicates be removed from outlook address book
To place any orders requested and ensure deliveries are made (including notifying relevant parties of delivery date and times) rearrange collection or return of any items to relevant suppliers
Creating and updating contact lists
Typing, editing, reviewing Company Policies and Procedures
Create (or ensure created) Daily, Weekly, Monthly, etc. Reports
Additional work will include phone calls, arranging meetings, admin work, writing replies to emails in excellent written English, researching, arranging gifts, cards, other assigned tasks as necessary, etc.
You must have access to:
Daily use of Phone (Skype) msn
Daily use of Office Equipment: Copy, Scanning, Printing, Faxing, Email
Daily use of Internet
Daily use of Email Outlook
Daily use of Word, Must have access to own computer, printer, and scanner
You must be able to:
Manage personal & professional Calendar
Hours
Between 20-40 hours per week
Work a minimum of 6 to8 hours per day
I am happy to negotiate ?
Skills Qualifications:
The ideal candidate will:
Have relevant experience, be well organized, a self starter, and a team player
High levels of grammar and excellent English
Previous personal assistant, virtual assistant experience and project management experience/skills essential
Excellent computer skills, MS Office (including MS Excel and Project)
Excellent management and relationship management skills;
A self-motivated, resourceful planner and organizer with an eye for detail;
Interest in the use of IT to support business processes;
Excellent verbal and written communication skills;
Ability to adapt to fluctuating workloads and to meet deadlines;
Cheerful flexibility and an understanding of working with an extremely busy individual
Complete trustworthiness and total discretion;
Good research skills and an ability to devise and adapt to new systems;
Please only apply if you can be all that is listed above, this is a very important roll and I hope to find someone to be my VA for years to come.
Looking forward to hearing from you. Michelle
Reminder
You may not start working in this and any request before
your bid is accepted. Users who violate this policy
may have their accounts permanently suspended.
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